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Emails go to each person that might look like this. Outlook software might not show the same or all sharing available.įind the calendar online, click the menu dots then ‘Sharing and permissions’.Įnter the email address/es of people to share the calendar with. The online version will show the correct and latest sharing options available to you and receivers. We recommend sharing calendars using the web browser version of your mailbox – not Outlook for Windows/Mac etc. Any updates to the calendar are seen automatically by anyone sharing the calendar.Įxactly how calendars are shared and what’s shared depends on your mailbox. That’s a link to the calendar saved on a cloud service. The better alternative is to Share Calendar. ICS file that can be added to the receivers calendar or added as a separate calendar. The email has both a list of events in the message plus a. There are choices to send only events in a certain date range, the level of detail and attachments. Any later changes made to the calendar are NOT copied to others.

Send a copy of the calendar as an email attachment. Make a separate calendar in Outlook by right-clicking on Calendar in the left Navigation Pane and choose ‘New Calendar’.Īdd calendar items as usual. Multiple calendars can be viewed side-by-side or overlaid into a single view with your own calendar.

Rather than share your personal calendar, make a separate or sub-calendar. Share CalendarĪn entire calendar can be shared with other people. A single calendar that everyone in the family can see.īirthdays are usually managed within Contacts but could be added to a shared calendar as well. Moving house, anniversaries of relatives/friends, school terms. Product Launch, moving head office, take over, arrival of important staff/managers.Įven families could use a shared calendar to track major events.

In an organization, a shared calendar could remind staff of important anniversaries. Add an event for the original date/time plus reminders for each year, 5 years or decade after that. Most shared calendars are for current appointments but there’s a less well-known use as reminders of historical events. Historical events Calendarįor this article we’ll use some Apollo 11 events from 1969 as examples. Our ebook Effective Outlook Calendars shows all the tricks possible with modern calendars.

We’ll explain both options so anyone can share single events/appointments or whole calendars. Some work best if you have an Exchange Server account or while others are OK with any connection (using the iCalendar standard and. Receivers can add it to their calendar by clicking on the incoming. A special attachment which is emailed or a little. Any changes or updates to the event or calendar are automatically sent to everyone sharing. There are many ways to share an entire calendar or individual events in Outlook software.